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Staff Portal – Zoom.

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To allow Non-Macquarie Participants to attend a Zoom meeting: Login to Zoom via and click Schedule a New Meeting. Untick Only. From the Zoom Web interface, desktop or mobile App, click on the ‘Schedule’ icon. 2. Add a meeting title, date and start time, timezone, set a recurring meeting. Sign in to the Zoom desktop client. Click on the Schedule icon. This will open the scheduler window. Select your meeting settings. Note that.
 
 

 

How to Extend Zoom Meeting Time (Step-by-Step Guide + FAQs).6 Tricks You Need to Know About Zoom

 

Scroll down to the In Meeting Basic section. Decide if you want to allow participants by default to use Chat and Private Chat. Decide if you want to allow File Transfer during meetings through the in-meeting chat. Toggle ON the Screen Sharing to allow the host and participants to share their screen or content during meetings.

Select All Participants for Who can share? Select Host only for Who can start sharing when someone else is sharing? Toggle ON the Annotation to allow participants to use annotation tools to add information to shared screens. Toggle ON the Whiteboard to allow participants to share whiteboard during a meeting. Toggle ON the Remote control to allow during screen sharing, the person who is sharing can allow other to control the shared content.

Scroll down to the In Meeting Advanced section. Toggle ON the Breakout room to allow host to split meeting participants into separate, smaller groups. Decide if you want to allow participants to replace their background with a Virtual background.

These are the default settings that we recommend using in Zoom. Click the Recording tab. Toggle ON the Local recording if you would like to save the mp4 file of the recording saved to your computer. Toggle ON the Cloud recording to send all your recordings directly to Echo under my My Content as in the example below.

If enabling Cloud recording, decide which other settings under Cloud recording you would like to set as the default. If you are using cloud recording to automatically add your Zoom recordings to your Echo library, you will need to Toggle off the Require password to access shared cloud recordings setting.

If you leave this setting turned on a password will be required to access your recordings and your recordings will stop automatically appearing in your Echo library.

Who was present during my Zoom meeting? Fill in the meeting Topic, Date, Time and Duration. Tick Registration. Choose from the remaining Meeting Options. Tick Only authenticated users can join if you intend to use a Zoom report with gradebook by matching student email addresses. Click Save. Registration Options In this section you can configure the registration process by changing the approval type, registration questions, and some additional registration settings.

After you have saved the meeting scroll down to the bottom of the page and click Edit. Click the Questions tab. Tick any additional fields you would like participants to fill in and Save All. Click the Custom Questions tab. Click New Question to create your own questions you will like participants to fill in and Save All.

Register for a meeting Click on the link to the meeting where you will be prompted to add in your Name and Email Address. Click Usage. The details of the meeting appear. Click on the number for Participants to view the report. From here you have the you can see what time participants joined and left the meeting. You can also see the number of minutes the participants were logged into the meeting. Click Export to create a csv file. Click back on Reports.

Click Meeting. Tick the meeting you which to view and click Generate. Choose the Registration Type and Continue. A CSV file is created listing all participants details. Allowing non-Macquarie participants The setting for Only authenticated users can join meetings is enabled by default. Untick Only authenticated users can join. This will enable attendance from non-MQ users, with or without a valid login to Zoom.

Participants will only need the meeting ID to join the meeting. Use of waiting rooms If you are holding a meeting with non-MQ users, with or without a valid login to Zoom, participants will only need the meeting ID to join the meeting. You can permanently enable waiting rooms or enable waiting rooms when required. To enable this setting for all participants, enable the feature and select the All participants option. To enable this setting only for participants without a valid login to Zoom, enable the feature and select the Guest participants only option.

Please note that if Waiting room in enabled, the option for attendees to join the meeting before the host arrives is automatically disabled. Tick Enable waiting room which means that participants cannot join a meeting until a host admits them individually from the waiting room. To enable a Waiting Room during a meeting: Even if the feature was turned off before the start of the meeting.

During the meeting click on the Security icon at the bottom of the screen. Tick to Enable waiting rooms. Breakout rooms Zooming through Breakout Rooms. Polls Using Polls in Zoom meetings. Lock a meeting Once a Zoom meeting has started and all participants have arrived, as an additional security measure, it might be practical to lock the meeting room from further participants joining the meeting.

Security Icon The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting. The Security icon combines all these options in one place for easy access during the meeting. Hide Profile Picture : Enable or disable participants profile picture. Share Screen : Allows participants to start Screen Shares.

Chat : Allows participants to use the chat function. Sharing Zoom recordings through Echo This guide details 2 options for making Zoom recordings available to your students via Echo Note that only you can see your Zoom recordings in the Echo Library until you choose to share them by completing the following steps. Click the Echo block link. From the Echo recording list page click the small Echo logo at the top left of the page. This is your Echo Library. Click My Content. The Zoom recording will appear on this list.

Note that the video must be processed fully before carrying out step 6. Select a Course , Term and Section. Choose New Class. Enter a Class Name.

Optionally choose a start date and time. Optionally set availability dates to control when students can access the recording. Click Share. For co-taught units, carry out step 6 and 7 again to add the same recording to additional units. The recording will appear on the list with the class name entered in step 7.

Click New Class. Enter a Name for the recording. Optionally assign a date and time this does not control the recording availability to students. Click OK. The newly created class will now appear on the list. We will upload the Zoom video file to this class. Choose Upload a file. Allow time for the video file to upload. Once complete the video will begin to process and a grey progress icon is shown until processing is complete. Automatically sharing Zoom meeting recordings into your Echo unit page Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses.

To map your Zoom meetings open the Echo block link in any of your iLearn units. Use the drop down menu to map any number of Zoom meetings to an Echo course. Click Save All Changes at the bottom of the page. However, while most users take advantage of the free video conferencing tool, Zoom is actually a robust communications platform with a slew of different paid software options to boost productivity, depending on your particular business needs — from phone service and video chat plans to webinars and cloud storage.

This guide covers the different Zoom plan costs to know, as well as how they stack up against the competition. If you don’t want to try Zoom now and are just looking for the best deal for your business, you can use our free price comparison tool to quickly compare tailored quotes for your specific needs, from a range of leading Web Conferencing providers.

The Zoom we all know and love is actually called Zoom Meetings — the video conferencing software that facilitates everything from business meetings to socially distanced social gatherings. All Zoom Meetings paid plans support p video and HD voice , offer TLS encryption for security, and provide a wide range of features, like virtual backgrounds , breakout rooms , and screen sharing , among others. If you’ve used Zoom before, you’re likely familiar with the Basic plan, as it’s the free plan offered to everyone.

Zoom Meetings Basic offers users the ability to host unlimited meetings for up to participants. All meetings are capped at 40 minutes, however, and only one license is allowed per account. Zoom used to allow meetings with more than three participants to run up to 30 hours, but this functionality was reigned in as of May Zoom Meetings Basic also offers limited support options, exclusively allowing for service tickets to be submitted.

Despite being free, this plan still gives you access to all the Zoom features you love, including virtual backgrounds and breakout rooms. This makes it one of the more robust free plans available on the market today, which is why we consider it one of the best web conferencing platforms you can use.

Find the best web conferencing provider for your specific business needs, with our free quote comparison tool. While the Zoom Meetings Basic plan is decidedly robust for a free plan, it does have some notable limitations, like time caps and limited support options. Zoom Meetings Pro comes with all the features listed above, while allowing for meeting participants and up to 9 licenses.

You’ll also essentially get rid of the meeting cap, moving it to a full 30 hours , which no reasonable person would ever need to exceed. Additionally, you get access to live chat support options, so you can actually get any help you need quickly and effectively. Zoom Meetings Pro adds some features that could be beneficial to your business as well, including analytical reporting and social media streaming to Facebook Live and YouTube. You’ll even unlock interoperability with Skype for Business , in the event that your team is transitioning from another platform.

If you’re hoping to find a video conferencing plan that caters to medium and large sized businesses, Zoom Meetings Business has got you covered. Zoom Meetings Business comes with all the features we’ve already mentioned, while allowing for up to participants and up to 99 licenses. Naturally, you’re still without the meeting time cap, and you’ll get the live chat support as well as an added phone support option for even more comprehensive customer service.

As you’d expect, you also get more features when you shell out the extra money for the Zoom Meetings Business plan, including branded meetings , cloud recording transcripts , and single sign-on functionality. In addition, you’ll get access to an admin portal that allows you to see all the users in your company on one page.

Globally-renowned companies need enterprise-level video conferencing solutions, and that’s where Zoom Meetings Enterprise comes in.

Plus, you get access to the same live chat and phone support from the Business plan, to truly get the help you need when you need it. Outside of the increased meeting participant limit, Zoom Meetings Enterprise also offers some other enticing features for enterprise-level organizations.

For one, you’ll get a dedicated Customer Success Manager to help you improve your communication across your business. Additionally, you’ll get advanced reporting tools in the form of executive business reviews to truly understand how Zoom improves your business. Zoom Rooms is the specifically business-facing version of the Zoom video chat function. This software-based video conferencing system is compatible with third-party hardware for cameras, speakers, and monitors, allowing for a flexible transition with your existing video conferencing setup.

Every plan below supports p HD video and audio quality , 1, meeting participants and 10, webinar viewers , and allows you to join, book, and schedule meetings with a single click. You’ll be able to integrate meetings with Google Calendar and Microsoft Outlook, and meetings can be recorded and transcribed in real-time. You can even use whiteboard and annotation features, as long as you have a touch-enabled display.

Rather than different plans with increasing features, Zoom Rooms offers all features with every plan, with licenses available for each. You’ll be able to purchase up to 49 rooms at that price, giving you access to all the features listed above. In the event that you need to purchase more than 49 licenses for Zoom Rooms, the Zoom Rooms Enterprise plan can help. You’ll have to contact Zoom’s sales department in order to be assisted with this, so that they can guide you through the large-scale deployment of an enterprise-level solution like this one.

If you aren’t sure about whether or not you’re interested in using Zoom Rooms, the software does come with a day free trial , which gives you access to all the features listed above, at no charge to your business. If you’re looking for more than just a video conferencing solution, Zoom also offers a cloud-based phone solution for voice communications called Zoom Phone.

This unified app will combine phone , chat, and video conferencing into a single platform, giving you complete control over all of your business communications, rather than just video. You’ll even be able to seamlessly transition between phone and video calls, without ever having to hang up.

You get so much more than just a unified app with Zoom Phone, too. You’ll be able to consistently monitor call quality and manage users with a centralized management system, and integrate with popular software like Salesforce, Microsoft Office , and Google G-Suite. Plus, with bit TLS encryption for all users, you can be sure that your business communications are as secure as possible.

The best part of the Zoom Phone pricing plan breakup is that each plan still offers all the features you’ll find with the others. This means, no matter what you pay, you’ll get industry-leading HD call quality , voicemail with transcription , and access to the native mobile apps for Android and iOS , among other things. The only difference between each plan is where and how often you’ll be able to call.

This plan isn’t unlimited, either — it provides metered calling to the US and Canada, so make sure you don’t need the extra minutes before you commit to this one. If you’re running an international business with locations across multiple countries, the Pro Global Select plan might be the way to go. It offers unlimited calling within 40 different countries and territories.

You’ll also get a direct dial number for each license, making calls even easier for everyone. If you find yourself using your Zoom account for all-hands meetings, employee on-boarding, product announcement, or other large virtual events more often than actual video calls, it might be worth looking into Zoom Video Webinar.

On the other hand, in a Zoom meeting, everyone present by default has equal rights to be seen, heard and share content. For further information on Webinars, visit What is a Webinar and how do I set one up? Zoom sessions can be recorded either locally or to the cloud. Zoom is integrated with Canvas, allowing staff to schedule and start sessions within a subject. Read more in our Zoom in Canvas guide. Zoom technical support can be requested via the service desk.

Submit an enquiry for any technical support. For learning and teaching advice with regards to using Zoom in your subjects, please submit a support request with Learning Environments.

Learning Management System Other learning technologies Zoom. What is Zoom? Zoom meetings Zoom Meetings are designed to be collaborative sessions with the option for instructors to let participants screen share, turn on their video and audio, and see who else is in attendance.

Chat channels can also be created for use outside of meetings. These can be categorized for different groups or purposes and named accordingly. Files, images and screen captures can be shared here for reference in future meetings or to bring back something from a past meeting.

Being able to direct a meeting remotely can be tricky. Zoom provides host controls to help make meetings run smoothly. Participants can alter their own preferences, but it is reassuring for a host to know that they have the capability of managing their group. If the host chooses to mute all other participants unless called upon, the “raise hand” feature can be implemented.

Just as if you were in a classroom, this button command allows a participant to notify the speaker that they have a question or comment to contribute. This feature prevents unneeded and distracting interruptions that can derail or drag out a meeting.

Documents can be compared in real time, presentations can be given with multiple layers and more. This is the digital equivalent of distributing resources in the meeting room. For a more lighthearted meeting for team-building or morale-boosting, consider using screen sharing for ice-breaking activities.

Ask participants to make a quick drawing on their computers and compare them to each other in a silly contest.

 
 

How to schedule an unlimited zoom meeting – none: –

 
 

It also is amazing for running your business when you don’t have wifi. Zoom allows all of its users to host unlimited meetings with up to participants. Besides extended meeting time allotment, the pro plan also offers 1 GB cloud storage for recording, a customized personal meeting ID and the additional add-on plans. For larger corporations, business and enterprise plans allow for more participants and more hosts. Emily Rella. Devan Leos.

John Kitchens. Skip to content Profile Avatar. Subscribe to Entrepreneur. Magazine Subscriptions. By John Rampton March 26, Opinions expressed by Entrepreneur contributors are their own.

Smith Collection Gado Getty Images Applying the following tips can help you avoid potential disasters when organizing your first online business meeting.

Entrepreneur Editors’ Picks. Most Popular. News and trends. Emily Rella May 11, Devan Leos Jun 2, Globally-renowned companies need enterprise-level video conferencing solutions, and that’s where Zoom Meetings Enterprise comes in.

Plus, you get access to the same live chat and phone support from the Business plan, to truly get the help you need when you need it. Outside of the increased meeting participant limit, Zoom Meetings Enterprise also offers some other enticing features for enterprise-level organizations. For one, you’ll get a dedicated Customer Success Manager to help you improve your communication across your business.

Additionally, you’ll get advanced reporting tools in the form of executive business reviews to truly understand how Zoom improves your business. Zoom Rooms is the specifically business-facing version of the Zoom video chat function. This software-based video conferencing system is compatible with third-party hardware for cameras, speakers, and monitors, allowing for a flexible transition with your existing video conferencing setup.

Every plan below supports p HD video and audio quality , 1, meeting participants and 10, webinar viewers , and allows you to join, book, and schedule meetings with a single click. You’ll be able to integrate meetings with Google Calendar and Microsoft Outlook, and meetings can be recorded and transcribed in real-time. You can even use whiteboard and annotation features, as long as you have a touch-enabled display.

Rather than different plans with increasing features, Zoom Rooms offers all features with every plan, with licenses available for each. You’ll be able to purchase up to 49 rooms at that price, giving you access to all the features listed above.

In the event that you need to purchase more than 49 licenses for Zoom Rooms, the Zoom Rooms Enterprise plan can help. You’ll have to contact Zoom’s sales department in order to be assisted with this, so that they can guide you through the large-scale deployment of an enterprise-level solution like this one.

If you aren’t sure about whether or not you’re interested in using Zoom Rooms, the software does come with a day free trial , which gives you access to all the features listed above, at no charge to your business. If you’re looking for more than just a video conferencing solution, Zoom also offers a cloud-based phone solution for voice communications called Zoom Phone. This unified app will combine phone , chat, and video conferencing into a single platform, giving you complete control over all of your business communications, rather than just video.

You’ll even be able to seamlessly transition between phone and video calls, without ever having to hang up. You get so much more than just a unified app with Zoom Phone, too. You’ll be able to consistently monitor call quality and manage users with a centralized management system, and integrate with popular software like Salesforce, Microsoft Office , and Google G-Suite.

Plus, with bit TLS encryption for all users, you can be sure that your business communications are as secure as possible. The best part of the Zoom Phone pricing plan breakup is that each plan still offers all the features you’ll find with the others. This means, no matter what you pay, you’ll get industry-leading HD call quality , voicemail with transcription , and access to the native mobile apps for Android and iOS , among other things.

The only difference between each plan is where and how often you’ll be able to call. This plan isn’t unlimited, either — it provides metered calling to the US and Canada, so make sure you don’t need the extra minutes before you commit to this one. If you’re running an international business with locations across multiple countries, the Pro Global Select plan might be the way to go.

It offers unlimited calling within 40 different countries and territories. You’ll also get a direct dial number for each license, making calls even easier for everyone. If you find yourself using your Zoom account for all-hands meetings, employee on-boarding, product announcement, or other large virtual events more often than actual video calls, it might be worth looking into Zoom Video Webinar.

This product is specifically catered to webinars, so that you can enjoy specific features designed to make these larger events easier and more engaging. Zoom Video Webinar allows for up to live participants , which can include panelists or just engaged viewers, and up to 50, webinar attendees. You’ll be able to live stream to Facebook Live and YouTube Live, and it even integrates with customer service platforms.

You can also record webinars with auto-generated transcription to save for later or provide in online forums. Zoom Video Webinars is also a helpful tool for management, as it provides analytic reporting tools and event assistance to make sure you run the best webinar every single time. Zoom even offers online event consultations , so you can improve throughout your webinar journey.

Rather than offering specific pricing plans with differing features, Zoom Video Webinar offers all its features across the board, with the license price being based on a maximum number of attendees for your webinars. Here is the breakdown of the prices:. For more than 10, attendees, you’ll have to contact Zoom’s sales department to get a catered price for an enterprise-level solution. In addition to all these great Zoom products, you’ll also be able to add on or join other specific products outside of the standard offerings.

Take a look at a few of them below. Remote learning is a new reality for a lot of schools, and Zoom for Education is designed to help with exactly that. This education-focused video conferencing tool allows for unlimited meetings of up to participants.

You will be required to have at least 20 hosts as well, which should be perfect for the average school. This Zoom product offers some great education-focused features, including one-click content sharing , real-time co-annotation , and digital whiteboarding.

Plus, with session recording and transcription , you can send lessons to students who are unable to view in real time. You’ll also be able to integrate Zoom for Education into your already existing education software, as it’s compatible with Moodle, Canvas, Desire2Learn, Sakai, and Blackboard.

The pandemic has been especially tough on the healthcare industry, particularly given the security issues inherent in providing medical assistance remotely.

As far as how it works with your system, Zoom for Healthcare integrates seamlessly with Epic , giving you the power to launch a video directly from Epic telehealth workflows. It also integrates with medical devices like telehealth carts to make sure you don’t miss a step when working remotely.

When it comes to features, Zoom for Healthcare allows you to co-annotate and collaborate with doctors in real-time, so that all meeting attendees can see what you’re talking about right away.

Contact Zoom’s sales department for specific pricing for your organization. If you want to make your Zoom calls a bit more inclusive, the Zoom Audio Plan might be what you’re looking for. IT also integrates with third-party teleconferencing services , so you can keep your current setup if that fits your business better.

If you need a bit more storage to hang on to all those meetings and webinars, Zoom Cloud Storage can help. This will allow you to save meetings, webinars, or anything else with up to 3 TB per month , all in MP4 and MP4A format for crystal clear video and audio quality. If you’ve been comfortable with taking advantage of the free Zoom plan for a while now, the thought of paying for it might seem a bit foolish.

However, the reality — particularly for businesses looking to get ahead — is that Zoom’s wide range of paid options can truly improve the productivity and efficiency of your company.

From advanced features to improved reporting, Zoom’s paid offerings are designed to make business communication easy and reliable across the board.

With the pandemic in full force, the reality is that pretty much everyone can benefit from using Zoom. Need to host a work meeting? Zoom has got you covered. Want to enjoy the holidays while socially distancing from family and friends? Zoom is on the case. Require virtual events for pretty much any reason? That’s what Zoom is built for! Not everyone needs to pay for Zoom, though.

In this instance, the businesses that benefit the most from Zoom’s paid offerings are larger companies with lots of meetings. In most cases, smaller businesses with few meetings can get by with the Zoom Basic plan, which is free, and you won’t notice a big difference. However, if you’re consistently on calls, trying to manage multiple teams, and require a bit more control over your video conferencing, paying a little bit per month could make a big difference for you.

If you are considering paying for Zoom, you probably want to know exactly what you’re getting. Checking out the product plan descriptions above can help, but the main reason you would pay for Zoom is to eliminate meeting limits , add sharing features for social channels , and improve your reporting capabilities if you even need them. If it is a requirement to know who has attended your Zoom meeting, you can add a setting that required participants to enter their details before accessing the meeting.

Zoom provides a Usage Report that will include the users screen name and their attendance duration. The usage report will contain an email address if the user was also logged into Zoom when they accessed the meeting link.

In addition, a Registration Report can be generated if ‘registration required’ was enabled in the meeting configuration. Enabling registration requires users to fill out fields which you can nominate such as email address.

This may be desirable if you intend to use a Zoom report with gradebook by matching student email addresses. Note however that unless the meeting option for ‘Authentication’ was also enabled, an attendee is free to register with any email address so consider enabling authentication for your meetings to ensure the accuracy the report.

In this section you can configure the registration process by changing the approval type, registration questions, and some additional registration settings.

Click on the link to the meeting where you will be prompted to add in your Name and Email Address. The setting for Only authenticated users can join meetings is enabled by default. This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneID users. If you are holding a meeting with non-MQ users, with or without a valid login to Zoom, participants will only need the meeting ID to join the meeting.

As an additional security measure, it is recommended to utilise the Zoom Waiting Room feature and the Meeting Room Lock feature. To granularly control all attendees joining your Zoom meeting, the Zoom Waiting Room feature requires all attendees to be allowed access by the host before joining the meeting.

This may be difficult to manage for meetings with a large number of participants. Zooming through Breakout Rooms. Using Polls in Zoom meetings. Once a Zoom meeting has started and all participants have arrived, as an additional security measure, it might be practical to lock the meeting room from further participants joining the meeting. Any breach of the Macquarie University Policy Guidelines on electronic harassment may constitute misconduct or serious misconduct. Macquarie University is committed to building a safe and supportive campus for everyone — including online.

Students and staff can seek support and report issues about wellbeing, inappropriate behaviour or misconduct to the Student Care and Reporting Network. If needed, logs and data from Zoom can be requested via a OneHelp ticket to support the case against a student.

Below are some of the steps that the host of the meeting can take when dealing with inappropriate behaviour on Zoom. The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting. Most of these settings can be controlled prior to the meeting when creating the Zoom meeting link. If the settings are enabled during the meeting creation process, these settings will be applied in the meeting by default.

The Security icon is only available to the host or co-host. You can Enable or disable certain in-meeting features. Some of these settings can also be found in the Participants list. Lock Meeting : Locks the meeting, keeping new participants from joining the meeting. Allow Participants to : Enable or disable the following features for all participants. Rename Themselves : Allows participants to change their name displayed to other participants in the current meeting.

Remove Participant : Allows the removal of a participant from a meeting. The participant can not re-join unless Allow removed participants to rejoin is enabled in the meeting settings.

Suspend Participant Activities: Turn off all participant’s video, audio, and ability to share their screen. Also lock the meeting to prevent participants from joining.

This will apply to all participants. Share this document on Student Wellbeing and behaviour during lectures in your iLearn unit.

This guide details 2 options for making Zoom recordings available to your students via Echo This can be useful if you would like your Zoom recordings to appear on the Echo recording list with other Echo Universal Capture and classroom lecture recordings. Some settings are required to be configured within your Zoom account. This will only need to be checked once and will apply for all subsequent Zoom meetings you conduct.

Check that:. Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses. Zoom is our preferred web conferencing platform for online video communication and collaboration. We recommend that it be used for smaller scale groups such as tutorials and seminars.

Require Class Registration – When setting up your meeting not available in the app – This option will save the list of participants who attended your session, similar to a roll call. You can enable the “Registration” setting through macquarie. Please note that there is no option to enable this in the application itself. Schedule Recurring Meetings For Tutorials – If you set up a recurring meeting either through the app or macquarie. Require Self-Identification – It is not always possible for the instructor or the students to see who is talking.

Knowing who is speaking sometimes provides clues regarding the best response and provides the instructor opportunity for later follow up with the student.

Consider having students first say their name before sharing or asking a question. You may also ask students to use the “Raise Hand” feature, where it is possible to see a hand icon next to the name of the student when you open “Manage Participants” in your Zoom dashboard.

Use Microphone Awareness – When teaching a course via Zoom you may wish to turn off participant microphones when setting up your meeting. You may wish to encourage students to use the “Chat” feature to request that they be unmuted in order to speak. Once done talking students should be reminded to mute their microphone to avoid their background sounds coming through to the entire session.

There are two main ways of starting a meeting in Zoom. It is possible to use your own meeting ID which allows you to simply start a session immediately, or you may schedule a meeting for a set time which can recur. This recurring meeting can either be set in the Zoom application or on macquarie. It is possible for the host to share a screen from their computer. It can either be a share of their desktop or a particular window, for example a set of PowerPoint slides.

The participants can view this in full screen. When the host is not sharing, if enabled in the settings, a participant can be given permission to share their screen, for example in class tutorial presentations can be presented in this manner.

Another screen that can be shared by the host is a whiteboard. This allows the host to host a virtual whiteboard which can be drawn on with virtual markers, erasers, stamps, and text editors.

Multiple pages can be created in this manner, and a virtual laser pointer can assist with presentation. Breakout rooms allow for smaller groups within the participants to gather in their own web conference space.

Groups can be created automatically or manually. The host can check in to each of these rooms as they wish.

Sessions on Zoom can be saved to the local machine your computer or to the cloud. Cloud recordings are saved to your private Echo Library, from where you can share the recording to your class course. To learn more about these functions, go to: the Zoom Help Centre and enter the function name in the search bar. While meeting can be started and scheduled from the Zoom web portal Macquarie. The Zoom web portal is primarily used for changing your meeting settings and Zoom Phone settings.

You can also use the web portal to customize your profile. This will also download the desktop client to your machine. If Launchpad is on your dock, you can click that to access your applications list, and open Zoom from there. On all versions of Windows, you can pin the Zoom desktop client to your taskbar, by right-clicking on Zoom desktop client , and then clicking Pin to Taskbar.

When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them.

This is because when you add the URL into your iLearn unit you can restrict access to a specific group. If you are not using groups in your iLearn unit, we recommend scheduling your meetings via the Zoom iLearn activity. By scheduling via the Zoom activity, your students will click on the one link and it will list all the scheduled meetings in the one place. In both methods of creating meetings, you can schedule a meeting with multiple occurrences, so that each occurrence uses the same meeting ID and settings.

You can schedule these meetings in daily, weekly, and monthly increments. We recommend creating a specific Topic in your iLearn unit where you place all your Zoom links. This way your students will know where to find all the links. The person who creates the Zoom meeting has the host privileges for the meeting.

If your Tutors will be running the meetings for their tutorials, you can ask them to create the meeting links and email it to the conveor who can upload it into iLearn unit as a URL link. Go to the Using Groups with Zoom Meetings accordion to view step by step instructions. Not required. Echo is integrated into the venue and will live stream the venue microphones, display sources and if requested camera image.

Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars. This feature is enabled by the host of the meeting or webinar once it begins. Participants will not see the Live Transcript option unless the host enables it. This feature is not available in Breakout Rooms. Once Live Transcription has been enabled by the host, participants have the option to choose how they want to view the robot transcription feature.

There are many options available to help you make your Zoom sessions more interactive by taking advantage of Zoom polls, chat, annotations, and breakout rooms. We recommend, before using these functions with students, that you practice using them with a colleague, as both a participant and a host, as there are minor variations in the role functions. Download this step-by-step guide of different Zoom functions that you can use for teaching. Contact the Learning Technology Services team via ilearn.

Skip to content Skip to navigation. Search this site. To check that the change has been made to your account, or if you require a meeting with a non-MQ participant, please see the section below on Allowing Non-Macquarie participants. How do I schedule a meeting?

How do I invite others to join? Check and update Zoom Where do I download the latest version? How do I join or test my computer audio? How do I test my video? Watch this video on getting started with Zoom meetings Zoom is a tool available in iLearn for web conferencing and real-time online communication.

You can use Zoom to: provide video and voice communication text chat screen sharing and annotation interactive whiteboard poll breakout rooms record your meeting Watch this video which is led by Zoom on Getting started with Zoom Meetings to learn everything you need to know about starting a meeting or recording. This video is 30 minutes long and you can watch it at a time that is convenient to you. Profile Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more.

To add or change your profile picture, click Change , then adjust the crop area on your current picture or upload a new one. You can also delete your profile picture by clicking Delete. To change your name, click Edit on the right side. Check that your Time Zone is correct.

To change it click Edit to change your time zone, date format, and time format. Settings Meeting Settings allows you to change default settings and enable, or disable, features for your meetings. Click Settings on the left menu. Click the Meeting tab and look at the Schedule Meeting section.

The host and participants can use the in-meeting controls to enable or disable their video. Toggle ON the Join before host option to allow participants to join the meeting before the host arrives. By default, Only authenticated users can join meetings is enabled.

This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneId users.