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Zoom versus Microsoft Teams for remote team communication.

Zoom versus Microsoft Teams for remote team communication.

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How to set up zoom meeting in teams. How to Create the Perfect Zoom Co-existence Scenario

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G iven that Microsoft Teams is swiftly becoming one of the most popular collaboration tools as many organizations find it bundled in with their Microsoft licensing , the reality is that often pairing Zoom with Microsoft Teams is the more probable path.

Incorporating Zoom into a digital workplace strategy can create a co-existence approach to offer a best-of-breed video, voice, and conference room solution that complements Teams. The modern workplace must no longer be force-fit into a single platform configuration. B oth IT and perhaps even more importantly the platform vendors are now actively engaged in recognizing the viability of a cross-platform suite of collaboration and communications application tools which allow employees to work and collaborate efficiently.

Pairing Zoom and Microsoft Teams provides the best of both worlds, ensuring continuous collaboration between teams both internal and external. Businesses will find that incorporating Zoom can greatly enhance the Microsoft Teams platform. The remainder of this post will highlight and discuss 3 key co-existence areas:. Or, said another way — should you believe Microsoft or Zoom when it comes to the answer of whether Zoom truly provides the best of breed video conferencing?

While Zoom was built video-first, Teams shed MOST of its legacy Skype for Business baggage when it was built from scratch to run as a true UCaaS Unified Communications as a Service solution , to incorporate both great workstream collaboration functionality as well as a cutting-edge conference and voice. Zoom and Teams both offer high scalability and quality, but the ease of use cu rrent winner is probably Zoom. However, as of this posting, Teams currently lags Zoom on some of the video-related functionality such as HD Video Conferencing breadth i.

See how we stack them against each other. Zoom offers key conferencing features that are either missing or do not perform as well in Teams. This list includes the ability for up to 1,00 0 video participants to join, the ability to show up to 49 participants vs only the most recent 4 with Teams , and a simplified meeting join experience for external attendees vs needing to add external attendees as guests with Teams to prevent them from having to join anonymously.

Add to this the market perception that Zoom is simply easier to use from an end user perspective , and you have a great formula for video conferencing success. Zoom is avai lable as an app lication in the Micr osoft Teams App Store. On ce installed, the integration allows users to start a meeting or join a scheduled meeting from within the Microsoft Teams persistent Zoom Meetings tab or using mentions from any Teams channel.

Through the Microsoft Teams Zoom Meetings tab, users can start, schedule, join meetings, or share screen s. The Zoom Meetings tab also lists all the Zoom Meetings in the calendar. Microsoft Teams vs. Zoom comparison table. Teams is better for maximizing meeting productivity. Teams has more advanced meeting collaboration features. Zoom is better for external meetings; Teams for internal meetings. Zoom copes better with larger meetings and slow internet.

Both apps play nice with other tools. Choosing between Zoom and Microsoft Teams boils down to what your priorities are. Here’s the main difference:. Teams is an all-in-one tool that combines video conferencing with team chat and other productivity features. This Microsoft Teams vs.

Zoom comparison table will give you a quick overview of how they stack up. Read on for details on some of the more notable differences between the two apps. Because Teams is an all-in-one tool, it has a really robust set of features to help with productivity. Think of it like Zoom, Slack, and Google Docs all rolled into one.

And then some, honestly. For example, there’s a Teams chat feature called loop components that allows you to create meeting action item lists in the chat window while you’re in a meeting. You can add due dates and trigger notifications to the relevant people in the team chat, so everyone involved can see progress through the tasks. As someone who hates it when meetings lose focus , I love this feature. And Zoom doesn’t have any features that even hold a candle to it.

Zoom and Teams both offer video recording and transcripts basic features for a video conferencing app , but once again, Teams has some built-in productivity features that take it up a level.

For example, in Teams, the recording is emailed out to all invitees and is saved in the meeting chat window, so it’s easily traceable without you having to do anything. With Zoom, you need to go out of your way to send the recording to whoever needs it or chase down the host if you’re a guest. Zapier helps with that, by automatically uploading Zoom recordings to Google Drive , or anywhere else, but Teams has it built in. Because Teams is meant to integrate into the day-to-day of running an organization, it also includes above-and-beyond features like 1, GB of space—per user—to store company documentation and a Wiki for processes.

We moved all our process documentation from shared folders to the Teams Wiki so that they were available to access anywhere. This just isn’t the kind of thing Zoom is designed to do. Because Teams is an all-in-one collaboration tool, it makes sense that their meeting collaboration features are pretty advanced.

For starters, Teams offers a lot more than Zoom where chat functionality is concerned. It’s clear from the screenshots below that Zoom chat , while totally passable, is a bit more basic when you compare it to Teams.

Zoom chat has emoji—great. But what if you want to send GIFs or stickers to your totally professional coworkers? In Teams, you can take it to the extreme, and personalize stickers to call people out keep it nice! Zoom and Teams both offer whiteboard features. Zoom’s gets the job done—you can annotate in a variety of ways, including some interesting vanishing arrow options, and it’s pretty easy to navigate. But Teams recently updated its whiteboard with some extra features that make it stand out.

For example, there’s a templates feature that has everything from affinity diagrams to SWOT analysis tables. It has everything you could possibly need to feel more connected during a remote team meeting—and it looks pretty, too. The screen sharing function in both Zoom and Teams is pretty sophisticated. As a Zoom Host of a meeting, you can even mute everyone else on the call so you can present in peace.

If you want to do a call with a prospect or client, conduct a webinar or a training session, Zoom is the better option due to better video and audio quality.

This also makes it easy to launch a Teams video-call from Calendar or Outlook. However, once you are in a call, you can view the video of a maximum of nine people at the same time. Teams also let you record entire meetings, and new features can be expected to roll out soon, as Microsoft certainly has the expertise and the deep pockets to do that.

For instance, you can integrate Zoom into your Slack directory of apps, and that will ease the process of launching Zoom meetings within a particular channel. Microsoft Teams can flex their Microsoft technology stack when it comes to integrations. There are other options available in the Microsoft Store which help you integrate with other tools too. Zoom was plagued with a security issue which was known as Zoom-bombing, wherein an alien was able to attend Zoom meetings and hijack the conversation.

Since that incident, no major flaw has come forward, and the company has even vowed to hold the rollout of new features until all security issues are addressed correctly. Chats are protected by an advanced level of encryption, and role-based security is also enforced. At the time of writing, both Zoom and Microsoft Teams offered free and paid tiers with varying features.

In the free tier of Zoom, you can host a minute conference with up to participants. There is no limit on meetings on the free tier, but the paid tiers are different. Paid plans do not have a time limit but restrict participants to Users can enjoy unlimited group meetings, and you even get 1 GB of Cloud recording per license. If you want more participants in a call, you need to upgrade to a higher plan. The free version of Microsoft Teams, on the other hand, will let you host meetings for people at the same time with no time limitations.

However, recordings are not part of the free version, and neither are some additional features like Single sign-on to all Microsoft apps and services or Enforced multi-factor authentication. Since Teams is a part of Office suite, your O subscription includes Teams irrespective of your plan.

Depending on the size of your organization and existing IT infrastructure, the decision might be easier to make in this Zoom versus Teams comparison. For smaller businesses without any reliance on Microsoft , even the free version of Zoom makes for a good option. You can replace multiple tools like Zoom and Slack with Teams and keep all your communications in one place.

You may want to use Zoom for external calls where ease of joining the meeting and call quality are more important. Using a free version for a client meeting may sound cheap, so you may want to buy a Zoom subscription for your sales team. Zoom versus Microsoft Teams. Easily track time, monitor your remote team and increase productivity with HiveDesk.

 
 

 

Comparing Zoom, Microsoft Teams and Google Meet.

 

I can use the proximity join feature as expected. He confirmed that his Rally’s are showing the option. Jody Finch What device is he using for Teams Room? I have the Nuc with Tap. That screen does not look like mine.

For example, I have a blue bar at the top. We do have web filtering via the Palo Alto. I excluded this device to see if that makes any difference. We are not a government tenant.

IF anything, we actually have first release enabled on all of our accounts and the tenant. I did log into the device as the admin. I am able to access the web. Even downloaded Edge : No noticeable limitations. I just did a reset device and still not showing those options nor showing in TMR I assume this is referring to the Teams Admin. Just seen you’re on 4. Open the Microsoft Store and do a check for updates. You should be on 4.

Graham Walsh I was actually coming back to report that over the weekend the device started working as expected. But I see now, that more than likely the app just updated it self over the weekend. Still running into a few hiccups. For example, it seems to going to sleep and when it wakes, it can take a couple of minutes some times. I jumped into Windows and turned off all power savings and set it to max performance it is after all an i7. I can now manage the device through Teams Admin as well.

However, I am surprised I cannot manage updates or even check for updates. The device is also still running of Windows. Not sure why 20H1 is not available much less 20H2 at this point. One other thing, and this might be a uservoice request. I love how on the Tap, it shows the upcoming meeting. I would like that to appear on the TV as well instead of just the Time and Room name.

Graham Walsh Thanks for the update. Interesting they are so far behind. My only concern with these kind of devices is long term support. Hopefully that will not become an issue. I was thinking about Intune but I thought devices in intune had to be licensed to a user. This is for a conference room. I suppose, since the conference room has a mailbox and a license, I could use that same account I figured the FoR display could not be altered and user voice was going to be the answer.

Hopefully, MS opens this up more. Feels like a no brainer to display the upcoming meeting though. I used the Zoom preview today and had a few issues. It decided to use our content camera for the webcam and I wasn’t sure how to make it use the other camera.

For some reason in the middle of the meeting the screen also went black for a little bit, and when it came back we were not longer able to see the slide show. Just thought I would post some feedback. This was only our first meeting using Zoom on a Teams Room device. Products 68 Special Topics 41 Video Hub Most Active Hubs Microsoft Teams. Security, Compliance and Identity. Microsoft Edge Insider. Microsoft FastTrack. Microsoft Viva. Core Infrastructure and Security.

Education Sector. Microsoft PnP. AI and Machine Learning. Microsoft Mechanics. The floating menu bar at the bottom gives you quick access to various information panels and controls. From left to right, you can view the current duration of the meeting, toggle your camera, toggle your microphone, share your screen or various apps, access more controls like recording and device settings, raise your hand, view the text chat for the meeting, show participants, and end the call.

Fortunately, you can still use Teams to make audio and video calls with anyone inside your organization. You can schedule meetings from several places in the Teams desktop client or the Teams web app , but only if you have the paid version of Teams. The easiest way to see if your colleagues are available is to use the Calendar feature on the left side of your desktop app.

Alternatively, you can click on any open space in your calendar and open this same New Meeting form. While the form normally sets the proposed meeting time to the next upcoming half hour by default, using this method will automatically set the time and date based on where in the calendar you clicked.

However you navigated to the New Meeting form, you can now fill out the rest of the details. Give your meeting a title, add the required or optional attendees, set the time and date, choose if and how often you wish the meeting to repeat, specify a Teams channel or physical location, and finally add any additional details regarding the meeting to the text box at the bottom.

If you have a paid subscription to the full version of Microsoft Teams , you can schedule a meeting through the mobile app on Android devices as well as iPads and iPhones.

This will bring up the New Event form. Here, give your meeting a title, add participants, and set a time and date. Optionally, you can share this meeting with a channel, so that anyone in the channel can join.

You can also set a physical location for the meeting, turn this meeting into a recurring meeting, and add a description if desired. Find the balance that works best for you and your colleagues. We select and review products independently. When you purchase through our links we may earn a commission. Learn more.

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– How to set up zoom meeting in teams

 
 

You can also add a password to the meeting if you want to make it more secure. When you add the Zoom integration to Microsoft Teams, you get two things, the Zoom meeting tab and the Zoom bot.

The tab is great for launching and scheduling meetings. It also gives you the option to instantly share your screen. If you want to:. When your meeting ends, your bot will post a summary and recording link in your Microsoft Teams chat. To join a Microsoft Teams meeting from a Zoom room, sign into the Zoom web portal. Click Room Management, then Zoom Rooms. Choose Account Settings and click the Meeting tab. Toggle the Support 3 rd party conferencing dial-in option on. On the Meeting Settings tab make sure Support 3 rd party conferencing dial-in is on.

Once the setting is enabled for your Zoom Room, send the room an invite. If you use Zoom in your meeting rooms but rolled out Microsoft Teams for remote workers, you need a method of connecting the two together. You can connect your Zoom in-room devices to your Teams virtual meeting rooms using OneMeeting.

This means everyone joins the same meeting from either Zoom or Microsoft Teams. You get one interface and one management suite. However, this feature is coming soon.

You can link both chat systems through Mio — a better way to connect Zoom and Microsoft Teams. Mio syncs the conversations your employees have on Microsoft Teams and Zoom.

Once installed behind the scenes, our tech translates your Teams messages to Zoom Chat — and vice versa. I did log into the device as the admin. I am able to access the web. Even downloaded Edge : No noticeable limitations. I just did a reset device and still not showing those options nor showing in TMR I assume this is referring to the Teams Admin. Just seen you’re on 4. Open the Microsoft Store and do a check for updates. You should be on 4. Graham Walsh I was actually coming back to report that over the weekend the device started working as expected.

But I see now, that more than likely the app just updated it self over the weekend. Still running into a few hiccups. For example, it seems to going to sleep and when it wakes, it can take a couple of minutes some times.

I jumped into Windows and turned off all power savings and set it to max performance it is after all an i7. I can now manage the device through Teams Admin as well. However, I am surprised I cannot manage updates or even check for updates. The device is also still running of Windows. Not sure why 20H1 is not available much less 20H2 at this point. One other thing, and this might be a uservoice request.

I love how on the Tap, it shows the upcoming meeting. I would like that to appear on the TV as well instead of just the Time and Room name. Graham Walsh Thanks for the update. Interesting they are so far behind. My only concern with these kind of devices is long term support. Hopefully that will not become an issue.

I was thinking about Intune but I thought devices in intune had to be licensed to a user. This is for a conference room. I suppose, since the conference room has a mailbox and a license, I could use that same account I figured the FoR display could not be altered and user voice was going to be the answer.

Hopefully, MS opens this up more. Feels like a no brainer to display the upcoming meeting though. I used the Zoom preview today and had a few issues. It decided to use our content camera for the webcam and I wasn’t sure how to make it use the other camera.

For some reason in the middle of the meeting the screen also went black for a little bit, and when it came back we were not longer able to see the slide show. Just thought I would post some feedback. This was only our first meeting using Zoom on a Teams Room device. Products 68 Special Topics 41 Video Hub Most Active Hubs Microsoft Teams. Security, Compliance and Identity. Microsoft Teams. Microsoft Teams More Notes: At this time, category names and colors can only be edited from Outlook.

Currently, categories can’t be applied to channel meetings. Next, go to Share to a channel : If you want have your meeting in a channel, select the appropriate channel. Need more help? Expand your skills. Get new features first. Was this information helpful?

Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn’t match my screen.

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